Where Care and Learning Count





At Hawthorn Park Community Primary we aim to provide a learning environment with the highest standards of opportunity for pupils to achieve their full potential.  As part of this aim we see access to the Internet as a powerful tool.

We believe that access to the Internet will: 

  • Enrich the quality of curriculum provision and extend learning activities

  • Help us raise pupil’s attainment

  • Support teachers’ planning and resourcing of lessons

  • Enhance the school’s management and administration systems, and

  • Enhance staff development through access to educational materials, as well as the sharing of information and good curriculum practice between schools, LA and DFE.


Inappropriate Material

Unfortunately, along with a wealth of useful educational sites on the Internet, there are also sites which contain inappropriate materials which it would be unacceptable for pupils to gain access to.


To ensure that pupils access the Internet within a safe environment, we use TalkStraight as our Internet Service Provider (ISP). The ISP excludes unacceptable material through filtering lists of inappropriate sites to which access is barred when using the school’s line.  However, there is a very small risk that inappropriate material may occasionally get through unfiltered. 


We therefore follow the agreed guidelines below to ensure that pupils can access the Internet safely.


Both this policy and the Acceptable Use Agreements (for all staff, governors, visitors and pupils) are inclusive of both fixed and mobile internet; technologies provided by the school (such as PCs, laptops, personal digital assistants (PDAs), webcams, whiteboards, digital video equipment, etc); and technologies owned by pupils and staff, but brought onto school premises (such as laptops, mobile phones, camera phones, and portable media players, etc.)


Roles and Responsibilities

As e-safety is an important aspect of strategic leadership within the school the Governing Body have ultimate responsibility to ensure that the policy and practices are embedded and monitored.  This responsibility is delegated to the Head.  Any extra permission given by the Head must be recorded (e.g. memos, minutes from meetings) in order to be valid.


The named person (Safeguarding Officer) and ICT manager have the responsibility of ensuring these policy is upheld by all members of the school community and that they have been made aware of the implication this has.  It is the role of these members of staff to keep abreast of current issues and guidance through organisations such as the LA, Becta, CEOP (Child Exploitation and Online Protection), Childnet and Local Authority Safeguarding Children Board.


This policy, supported by the school’s acceptable use agreements for staff, governors, visitors and pupils (appendices), is to protect the interests and safety of the whole school community.  It is linked to the following mandatory school policies: child protection, health and safety, home–school agreements, safeguarding policy and behaviour/pupil discipline (including the anti-bullying) policy.                                         


Guidance for staff

Teachers should:

  • All staff must read and agree to ‘The Acceptable ICT Use Agreement’ before using any school ICT resource

  • Ensure that they have received adequate training with Internet use before they supervise pupil’s use of the Internet

  • Supervise pupil’s use of the Internet

  • Supervise pupils at all times when accessing the Internet, with all monitors clearly visible by the teacher

  • Train pupils in how to use the Internet and Edmodo, the school’s preferred VLE


Staff must:-

  • Display age appropriate safe use of the Internet in every classroom

  • Give pupils clear objectives for Internet use (e.g. structure pupil’s access by specifying a site within which they are allowed to browse or by providing lists of suitable web sites from which the pupils should not stray)

  • Preview any web sites they intend to allow pupils to access, to ensure the sites do not contain inappropriate material and are suitable for the age and maturity of their pupils.  This includes checking that there are no pop-ups and the advertisements on the pages, bearing in mind this often changes from day to day

  • Add sites they have tested and approved to the school web site via the Computing Co-ordinator for other teachers to use 

  • Ensure that pupils are aware of the need to respect copyright of materials on the Internet (KS2) and acknowledge the source of materials taken for use in their own work 

  • Immediately report to school technical staff, any incident of a pupil or member of staff encountering inappropriate material on the Internet.  Record the Uniform Resource Locator (URL) or web site address, the content of the site and any other relevant information. The site will immediately be blocked or reported to the ISP

  • Ensure pupils are shielded from unpleasant material, teach them to switch off the monitor, close the laptop lid or switch off a tablet computer. They must then report the incident to an adult. The adult should then move pupil away

  • Pupils are aware of the impact of online bullying and know how to seek help if they are affected by these issues.  Pupils are also aware of where to seek advice or help if they experience problems when using the internet and related technologies; i.e. parent/ carer, teacher/ trusted staff member, or an organisation such as Childline/ CEOP report abuse button.

  • Cyberbullying is taught in class and Computer lessons. They are taught SMART RULES etc.

  • Discipline pupils if they make inappropriate use of the Internet.  Consequences should be in line with the ‘Escalating Scale of Sanctions’ described in the School’s Behaviour Policy.  These may include suspending a child’s access to the Internet and informing parents of serious incidents. The Head Teacher should be informed of all incidents where a pupil has needed sanctioning for irresponsible use of the Internet


Technical staff are able to view the screens of 50 computers in the school via Netsupport and monitor keyboard activity, internet access and as a teaching tool. 

If a particular machine is being misused by a pupil repeatedly the class teacher will be informed and appropriate action will be taken. A risk assessment is undertaken by the technical staff and machines are monitored via Netsupport according to the analysis.

  • No storage media brought in from home by the pupils

  • When staff are required to store pupil data, an encrypted memory stick will be used. No pupil data will be stored on any other storage media or computer/device

  • Email accounts for pupils are being planned using Gmail, but this will be a sub organization of the Hawthorn Domain and pupils will only be able to email within the group they are in.  No emailing outside of Hawthorn will be possible and incoming emails from outside of the Hawthorn Domain will be blocked

  • In PSHE and computing lessons, pupils will be taught not to send personal information (e.g. address and ‘phone number) or arrange to meet someone, over the Internet


Password Security:

Password security is essential for staff, particularly as they are able to access and use pupil data. Pupils log in as students on the H drive. They can access and modify pupil folders. Staff and pupil data is not accessible to students as it is accessed via administration/staff/individual logins on a different server. Staff and pupils are regularly reminded of the need for password security.


Data Security:

The accessing and appropriate use of school data is something that the school takes very seriously.  Staff are aware of their responsibility when accessing school data.  Level of access is determined by the Head Teacher.  Data can only be accessed and used on school computers or laptops.  Staff are aware they must not use their personal devices for accessing any school/pupil data. Sensitive data is only available to named staff.


Mobile technologies: 

Many emerging technologies offer new opportunities for teaching and learning including a move towards personalised learning and 1:1 device ownership for children and young people. They often provide a collaborative, well-known device with possible internet access and thus open up risk and misuse associated with communication and internet use.  Emerging technologies will be examined for educational benefit and the risk assessed before use in school is allowed.  Our school chooses to manage the use of these devices in the following ways so that users exploit them appropriately.


Personal Mobile devices (including phones)

  • The school allows staff to bring in personal mobile phones and devices for their own use.  Under no circumstances does the school allow a member of staff to contact a pupil or parent/ carer using their personal device

  • Pupils in Year 5 and 6 only may be permitted to bring a mobile phone to school for the sole purpose of safety on the way to and home from school. these are given to a member of staff at the start of the day and locked in the safe for the remainder of the school day.

  • The school is not responsible for the loss, damage or theft of any personal mobile device.

  • The sending of inappropriate text messages between any member of the school community is not allowed

  • Users bringing personal devices into school must ensure there is no inappropriate or illegal content on the device

  • Mobile phones will not be used by staff in the classrooms during the school day


Managing email

The use of email within most schools is an essential means of communication for both staff and pupils. Educationally, email can offer significant benefits including; direct written contact between schools on different projects, be they staff based or pupil based, within school or internationally.  We recognise that pupils need to understand how to style an email in relation to their age and good ‘netiquette’.  In order to achieve ICT level 4 or above, pupils must have experienced sending and receiving emails.

  • The school gives all staff their own email account to use for all school business.  This is to minimise the risk of receiving unsolicited or malicious emails and avoids the risk of personal profile information being revealed

  • It is the responsibility of each account holder to keep the password secure.  This should be the account that is used for all school business

  • Under no circumstances should staff contact pupils, parents or conduct any school business using personal email addresses

  • E-mail sent to an external organisation should be written carefully before sending, in the same way as a letter written on school headed paper

  • Pupils may only use school approved accounts on the school system and only under direct teacher supervision for educational purposes

  • The technical lead (Mrs Enright) is currently trialing an E mail system for use with Year 5 children.

  • The forwarding of chain letters is not permitted in school

  • All e-mail users are expected to adhere to the generally accepted rules of network etiquette particularly in relation to the use of appropriate language and not revealing any personal details about themselves or others in e-mail communication, or arranging to meet anyone without specific permission, virus checking attachments.

  • Pupils must immediately tell a teacher/ trusted adult if they receive an offensive e-mail

  • Staff must inform the ICT manager if they receive an offensive e-mail


Safe Use of Images


Taking of Images and Film

Digital images are easy to capture, reproduce and publish and, therefore, misused.  We must remember that it is not always appropriate to take or store images of any member of the school community or public, without first seeking consent and considering the appropriateness.

  • With the written consent of parents (on behalf of pupils) and staff, the school permits the appropriate taking of images by staff and pupils with school equipment

  • Staff are not permitted to use personal digital equipment, such as mobile phones and cameras, to record images of pupils, this includes when on school trips 

  • Pupils are not permitted to use personal digital equipment, including mobile phones and cameras, to record images of others, this includes when on school trips. With the consent of the class teacher, pupils are permitted to take digital cameras from school to record images and can download these images on the school network


Publishing pupil’s images and work

On a child’s entry to the school, all parents/carers will be asked to give permission to use their child's work/photos in the following ways:

  • on the school web site

  • on the school’s Learning Platform

  • in the school prospectus and other printed publications that the school may produce for promotional purposes

  • recorded/ transmitted on a video or webcam

  • in display material that may be used in the school’s communal areas

  • in display material that may be used in external areas, i.e. exhibition promoting the school

  • general media appearances, e.g. local/ national media/ press releases sent to the press highlighting an activity (sent using traditional methods or electronically)

This consent form is considered valid for the entire period that the child attends this school unless there is a change in the child’s circumstances where consent could be an issue, e.g. divorce of parents, custody issues, etc.

Parents/ carers may withdraw permission, in writing, at any time.

Pupils’ full names will not be published alongside their image and vice versa.  E-mail and postal addresses of pupils will not be published. 

Before posting pupils’ work on the Internet, a check needs to be made to ensure that permission has been given for work to be displayed.


Storage of Images

Images/ films of children are stored on the school’s network.

  • Pupils and staff are not permitted to use personal portable media for storage of images (e.g., USB sticks) without the express permission of the Head Teacher

  • Rights of access to this material are restricted to the teaching staff and pupils within the confines of the school network/ Learning Platform.

  • Teaching Staff have the responsibility of deleting the images when they are no longer required, or when the pupil has left the school.


Misuse and Infringements


  • Complaints relating to e-safety should be made to the Head Teacher or Deputy Head teacher

  • All incidents will be logged and followed up

  • Complaints of a child protection nature must be dealt with in accordance with school child protection procedures and must be reported to the (Safeguarding Officer – Mrs Johnson or Mrs Pratt.)

  • Pupils and parents will be informed of the complaints procedure


Inappropriate material (see ICT Acceptable Use Agreement)

  • All users are aware of the procedures for reporting accidental access to inappropriate materials.  The breach must be immediately reported to the e-safety co-ordinators

  • Deliberate access to inappropriate materials by any user will lead to the incident being logged by the ICT Technical Lead (Mrs Enright.) Depending on the seriousness of the offence; investigation by the Head Teacher/ LA, immediate suspension, possibly leading to dismissal and involvement of police for very serious offences

  • Users are made aware of sanctions relating to the misuse or misconduct


Equal Opportunities

Pupils with additional needs

The school endeavours to create a consistent message with parents for all pupils and this in turn should aid establishment and future development of the schools’ e-safety rules.

However, staff are aware that some pupils may require additional teaching including reminders, prompts and further explanation to reinforce their existing knowledge and understanding of e-safety issues. 

Where a pupil has poor social understanding, careful consideration is given to group interactions when raising awareness of e-safety.  Internet activities are planned and well managed for these children and young people.


Parental Involvement

We believe that it is essential for parents/ carers to be fully involved with promoting e-safety both in and outside of school.   We regularly consult and discuss e-safety with parents/ carers and seek to promote a wide understanding of the benefits related to ICT and associated risks.

  • Parents/ carers are asked to read through and sign acceptable use agreements on behalf of their child on admission to school

  • Parents/ carers are required to make a decision as to whether they consent to images of their child being taken/ used in the public domain (e.g., on school website)

  • The school disseminates information to parents relating to e-safety where appropriate in the form of;

    • Information sessions

    • Posters

    • Learning Platform postings/links to further information

    • Newsletter items

  • Parents will be advised that the use of social network spaces outside school is inappropriate for primary aged pupil

  • Parents/carers are expected to reinforce the guidance from school when using technologies at home. The school will not be responsible for communications between pupils’ outside school through social networking sites


Children should:

  • Sign an acceptable usage agreement on entry

  • Respect copyright and acknowledge the source of material they have used from the Internet

  • Drop screen as per policy and Inform a member of staff immediately if they encounter any material that they feel is inappropriate or offensive or they think may cause offence to others

  • Be aware that their files held on the system may be reviewed by a member of staff at any time

  • Be aware that they will incur sanctions if they make irresponsible use of the Internet

  • Not bring in any removable storage media from home

  • Only send polite messages to other pupils on Edmodo


The school will:

  • Inform all parents on an annual basis that their pupils will be provided with supervised Internet access as part of the school’s curriculum

  • This will include “Rules for Responsible Internet Use” which their pupils will be expected to abide by in order to ensure a safe environment

  • Answer parents’ queries and concerns about their pupil’s use of the Internet and our safeguards to protect them from unpleasant material

  • Parents will be informed of repeated misuse, or dangerous use of the internet by pupils

  • Staff will not use mobile phones in the classrooms during the school day

  • Training will be offered annually to Parents on E safety

  • Cyberbullying will not be tolerated. It will be dealt with by the Headteacher and consequences will be in line with the ‘Escalating Scale of Sanctions’ as described in the School’s Behaviour Policy


The school website

The school web site provides information for parents, a portfolio of pupil’s work, and useful links for pupils, parents and school staff. 


Appendix one




  • We always treat the computer equipment with care and respect


  • We only use the Internet when a teacher has given us permission and they are supervising us  


  • In KS2 we always try to write on our work where we have got any Internet information from


  • We tell a member of staff straight away if we find something unpleasant


  • We never try to find unpleasant material on purpose. 


  • Our files will be checked by school staff to make sure we are keeping to the rules


  • We never bring in removable storage media (memory sticks, copied cd’s etc) from home unless agreed in advance


  • We only send polite messages to the people we know on Edmodo


  • We do not give our address or 'phone number, or arrange to meet anyone, over the Internet


  • We will switch off the monitor, close the laptop lid or switch off the tablet computer, if we find something that make us feel uncomfortable.  We will immediately tell a member of staff


If we don't keep to the rules:


  • We will have to stop using the Internet for a period of time


  • Our parents might have to be told


Appendix Two

Dear Parents/Carers

At Hawthorn Park Community Primary we aim to provide a high quality learning environment for your child, using the best resources and equipment available. As part of this aim, we encourage children to make use of the Internet for research work and to extend their learning activities. The Internet allows us to access a wealth of exciting, informative and up-to-the-minute information.

In order to combat the problem of pupils accessing unsuitable material through the Internet, we use Schools Broadband (Talkstraight.) This Internet Service Provider filters out the material which is unsuitable for pupils and stops them from being able to view it on the school computers and allows us to customise and monitor at all times. 

We also operate strict rules for using the Internet (see below) and the children are only allowed to access the Internet when being supervised by a member of staff. We also make sure that all the computer screens can be clearly seen by a member of staff and that the pupils are guided in their searches to ensure that they make safe and profitable use of the Internet.

The Internet is an exciting and stimulating resource which will enhance your child's education.  It will also assist us in ensuring that your child develops a good understanding of Information Technology which is so important in today's world.





Hawthorn Park Community Primary, Parkside Drive, Houghton Regis, Bedfordshire, LU5 5QN - Telephone: 01582 863859 

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